Checking identities, saving time and money

The deadline to apply for a Year 7 place at secondary school passed last week. This year parents applied using a website developed by the Digital First team. This new website included several innovations designed to save time and public money.

One innovation we are particularly proud of is address validation. This is incredibly important. For example, some school places depend on where a child lives, so we needed to be able to confirm their address.

The old system involved an officer looking up the child’s parent in the council tax database. When dealing with thousands of applications, this can take a lot of time and public money.

The new website takes advantage of APIs between different systems to automate this. An API is a way for one computer system to talk to another and exchange data.

Firstly, we talk to the Brighton & Hove Local Land and Property Gazetteer (LLPG) database. This is a list of every address in the area controlled by a local authority. Every address in this database has a Unique Property Reference Number (UPRN). This allows us to confirm an address exists, and it’s exact location.

Secondly, we talk to the council tax database. If you pay council tax for a property in Brighton & Hove, then we know if you are resident there or not.

We know the applicant’s name and the UPRN of their address, so we check if they match our council tax records. Records are manually checked by a council officer if they don’t match.

This ensures the data we have is clean, and that school places are correctly allocated.

We estimate that this one feature alone saves a council officer around three months work.

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